Resignation Protocol

Resigning in the proper manner can be tricky business. Once you have accepted another job offer there are no two ways of going about it

Oct 19, 2010 13:01 IST
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Resignation Protocol
Resignation Protocol

Resigning in the proper manner can be tricky business. Once you have accepted another job offer there are no two ways of going about it

Approaching the end of you employment in an organisation will give you a sense of finality, and most people believe that they would never need to interact any further with their coworkers or superiors here. However it is best to keep the doors of future interaction well opened and how you go about this resignation business will define whether you can approach the organisation later on. Instead of slipping in a shoddy letter under your superior’s door and praying that it suffices, you need to ensure that you part on good terms. You might someday need a reference from him/her or collaborate on a project, so make sure that old decks are not stacked against you!

The business of resignation extends beyond a piece of paper. There are a couple of meetings you need to hold, few matters to voluntarily take care of, and basically go about the whole process in a professional way.

• Make sure that you give your company the stipulated notice. If you need to leave in less than that time then negotiate a shorter notice.
• Do not talk about your plans in office. Your immediate boss should be the first person to receive the news; not your colleagues, peers or the senior management. You may alternatively approach the HR department first.
• Fix an appointment with your boss to discuss your resignation with him/her. Talk about it directly and politely, without losing your cool. If the reaction is emotional, then remain composed and professional. If certain queries about your new assignment are put forward but you don’t feel comfortable talking about it, then it is safest to say that you are not authorised to part with this information Keep a formal resignation letter ready for the appointment. A verbal resignation is not professional enough. The resignation letter should be specific. The written resignation should state your intention to leave, refer to the date and time of your discussion with your superior and the day you intend to finish work. Make sure you are polite so that there is no ill feeling between the company and you.
• There are a few responsibilities you still need to take on. Finish all your pending tasks before leaving the company. Leave your cabin, desk and drawers clean. Do not walk out on an incomplete project. That will reflect negatively on your work. Offer to help and ask what you can do to make the transition simpler for the company. If there is someone hired during the interim period, offer to train the person.
• If you are leaving on a good note, there are chances that you will be made a counter-offer.  Counter offers are fishy. The company might realise that you more advantageous for the company than training a new employee and offer a higher pay packet. But things might get back to normal. You should be careful and get it reviewed by a third party who will be objective. On the other hand, withdrawing your acceptance of the other offer puts a big question mark on your work ethics.
• Few companies organise exit interviews. Companies need feedback from the employees before they leave for their better efficiency. There’s really no need to be too vocal or negative at an exit interview. Offer constructive feedback or criticism if you must.

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