No original certificates needed while submitting admission form: UGC Notification
No student will be required to submit any original academic and personal certificates like marksheets, school leaving certificates, etc. at the time of submission of admission form. In case required, the institution concerned will only ensure verification of the same with the original certificates and these certificates shall be returned to the students immediately.
Union Minister for Human Resource Development, Prakash Javadekar on October 10, 2018 held a press conference to inform that the University Grants Commission (UGC) will soon issue a Notification on refund of fees and non retention of original certificates by institutions to facilitate smooth admissions.
From now on, no student will be required to submit any original academic and personal certificates at the time of submission of admission form and students will get refund of fee from the institution if they withdraw their admission from the programme.
This notification shall be applicable to Under Graduate, Post Graduate and Research Programmes run by Universities included under Section 2(f) of the UGC Act; Colleges; and Institutions declared as Deemed to be Universities under Section 3 of the UGC Act.
Why was there a need of such notification?
The decision came after the Ministry noticed that the students were facing several problems during admissions, due to coercive and profiteering institutional practices being adopted by some institutions.
For the facilitation of the students, the ‘University Grants Commission Notification on Refund of Fees and Non Retention of Original Certificates’ will be brought out.
Process of the admission
The Notification will aid the students in seeking admission to Higher Educational Institutions in the following manner:
The Higher Education Information (HEI) systems can charge fees in advance only for the semester/ year in which a student wants to engage in academic activities. Collecting advance fees for the entire programme of study is strictly prohibited.
Refund of fees
The institute will be required to refund the fees, in case a student withdraws from the programme. The process of refund of fees is:
Other highlights of the UGC Notification
• No student will be required to submit any original academic and personal certificates like marksheets, school leaving certificates, etc. at the time of submission of admission form.
• In case required, the institution concerned will only ensure verification of the same with the original certificates and these certificates shall be returned to the students immediately.
• No institution can take any original certificate into their custody.
• No HEI can make it mandatory for applicants to purchase the institutional prospectus at any time during the course of the time of study.
• All HEIs will be required to disclose on their website and prospectus the information regarding the status of the institutions, its affiliation, amenities, course-wise sanctioned intake of students, various types of fees, total fees, last date of admission, details of faculty, members of Governing Bodies and any other information.
• All HEIs will be mandatorily required to have a Grievance Redressal Mechanism (GRM), according to the provisions of the UGC (Grievance Redressal) Regulations, 2012. This GRM shall be available on HEI website and all grievances received have to be addressed within 30 days.
Strict punitive actions by the Commission against defaulting HEIs
• Withdrawal of declaration of fitness to receive grants from UGC
• Withholding of grants allocated to the HEI
• Declaration of HEI as ineligible to receive any assistance from UGC for General or Special Programmes.
• Display of notice in newspapers and media and on the website of the Commission regarding non compliance by the HEI to ensure that the general public is well informed.
• Recommending to the affiliating university for withdrawal of affiliation, in case of a College/ Institute.
• Recommending to the Central Government for withdrawal of ‘Deemed to be University declaration’, in case of an Institution Deemed to be University.
• Recommending to the appropriate State Government for appropriate necessary action in case of University established or incorporated under a State Act.
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