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IAS Prelims 2014: How to Prepare Decision Making

Mar 21, 2014 14:37 IST

    The IAS Prelims 2014 is going to be conducted on 24 August and the Syllabus of the IAS Prelims 2014 include the Decision Making. First of all the candidates should know the importance of Decision making in the IAS Preliminary Exam. Decision making is the key function for any functionary whether in Government as well as in Private organisation.


    How to prepare for Decision Making

    Decision Making is the key function to keep the administration moving and working. The decision making involves various concerns. These aspects of reality are in tangible and intangible form. The Administrator has to measure the gravity of various aspects has to be kept in mind and gauged for the effective execution of the government policies.


    Following points the candidates should keep in mind while answering the questions of Decision Making:


    •    The Decision should show the service oriented mindset of the administrator not the authoritative mindset
    •    The Decision should be taken in accordance with the rules and regulations of the government
    •    The Decision should be helpful in expedite the execution process of the Executive Decisions
    •    The Decision should be taken keeping into mind the Coordination with the others may it be Senior or junior
    •    The Decision should not show any kind of biasness towards anybody. These decisions should show the integrity of the candidates
    •    The Decision can be taken to go out of the way for the better public service. This will show the initiative taking competitiveness of the candidates
    •    Sometimes there can be questions balancing the Effectiveness and Efficiency and Cost Effectiveness. In those cases always keep in mind the timely fulfillment of the required service. For example during any natural calamity, the government goes for the quick response rather than the cheap response.
    •    The Decision should be Morally and Ethically Correct
    •    The candidate should always keep the humanitarian ground in the mind while deciding on any issue.
    •    There can be cases where there will be conflict in the personal and the professional relations, in those cases always give priority to the professional relations without affecting the personal because the any functionary is bound by the rules.

    The Candidates can prepare for the decision making by discussing the situations of day to day administration as well as thinking about the related problems as asked in the previous year question papers.
    The candidates should end such discussions with the most appropriate set of actions and the most appropriate and ethical way of action.

    Question asked in IAS Prelims 2013    
                    

    Q. You are the head of your office. There are certain houses reserved for the allotment to the office staff and you have been given the discretion to do so. A set of rules for the allotment of the houses has been laid down by you and has been made public. Your personal secretary, who is very close to you, comes to you and pleads that as his father is seriously ill, he should be given priority in allotment of a house. The office secretariat that examined the request as per the rules turns down the request and recommends the procedure to be followed according to the rules. You do not want to annoy your personal secretary. In such circumstances, what would you do?
    a) Call him over to your room and personally explain why the allotment cannot be done.
    b) Allot the house to him to win his loyalty.
    c) Agree with the office note to show that you are not biased and that you do not indulge in favouritism.
    d) Keep the file with you and not pass any orders.
    Answer: a

    Explanation: Option b shows favoritism, hence incorrect. Option d shows inaction and status quo behavior, hence incorrect. Option c shows inhumane behavior. Option a is correct as the officer has to have a humane and empathizing character.

    Question asked in IAS Prelims 2012

    Q. You have differences of opinion regarding the final report prepared by your subordinate that is to be submitted urgently. The subordinate is justifying the information given in the report. You would....
    (A) Convince the subordinate that he is wrong.
    (B) Tell him to reconsider the results.
    (C) Revise the report on your own.
    (D) Tell him not to justify the mistake.
    Answer: A/C

    Explanation: As your subordinate is justifying his point, and he’s your subordinate, there’s no need to ask him to reconsider. You have the authority to revise the report. Hence,(C). Or at best, you can try to convince him that you are right. Hence, (A)

    Question asked in IAS Prelims 2011

    Q. You have been asked to give an explanation for not attending an important official meeting. Your immediate boss who has not informed you about the meeting is now putting pressure on you not to place an allegation against him / her. You would
    (a) send a written reply explaining the fact.
    (b) seek an appointment with the top boss to explain the situation.
    (c) admit your fault to save the situation.
    (d) put the responsibility on the coordinator of the meeting for not informing.
    Answer: a

    Explanation: option (b) would break the correct line of communication. (c) would show easily pliable character, (d) would amount to putting the blame on an innocent person. Hence, (a) is the correct option.

    The candidates can discuss their preparation related queries and questions on IAS/PCS group of Myjosh.

    DISCLAIMER: JPL and its affiliates shall have no liability for any views, thoughts and comments expressed on this article.

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